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3 Reasons Room Systems Aren’t Going Away Anytime Soon

by SUMMIT on January 7th, 2015

3 Reasons Room Systems Aren’t Going Away Anytime Soon

Tech gurus are forever touting the evolution and growth of remote meeting environments where participants can be connected through mobile devices in any location without having to be at one place together. “Together,” a term that has been defined and re-defined in the age of the digital revolution. Today, when we say “together,” it may not always mean being physically at one place. The word can also imply virtual “togetherness.” Generally speaking, “togetherness” is no longer the opposite of “separateness,” but let’s delve into the depths of what the term means for video collaboration.

The teleconference gave way to the video conference, and now video conferencing has become the one technology that every small and medium enterprise hopes to conquer in order to save time, costs, and resources to their company. Room systems emerged to allow a number of participants to attend a video meeting while being seated in a conference room. Room systems may also include a wide range of AV equipment and tools required for face-to-face collaboration, in opposition to virtual meetings.

Today, room systems are getting an upgrade to smart room systems which are technologically superior to their predecessors. We shouldn’t ignore the fact that Microsoft is investing in, designing, and building Smart Room Systems, because it is an indication that, despite the hype of remote video collaboration, room systems are here to stay.

3 Reasons Room Systems are here to Stay

People still like real life connection. Perhaps the simplest reason why room systems aren’t going away anytime soon, regardless of what the tech gurus might say, is that meeting face-to-face has advantages over any other form of collaboration. Virtual meeting rooms have loopholes. For instance, if the technology fails, the meeting fails. In the absence of high quality video, video collaborations can become an unruly experience that will leave meeting goers frustrated and reluctant. Creating a good impression is important during meetings, and what better way to do so than to meet in person and discuss issues, without the unpredictable hiccups of technology getting in the way.

Room Systems increase productivity. Communication is better and clearer when people are together in the same place. Audio Visual support along with verbal explanation adds another dimension to the meeting experience. One cannot replicate the nuance of non-verbal cues during a virtual meeting. There is less possibility for misunderstanding or misinterpretation during real life meetings. When communication is good between participants, the message is passed effectively, and that increases organizational productivity. In addition, group collaboration and data sharing also add to the productivity quotient.

Technology takes time to evolve. The same critical comments that greeted the industry when the telephone was invented, are pummeling the industry now. People claim that personal meetings will lose their relevance, but we know that wasn’t the case then, and it isn’t the case now. Even if virtual video collaborations emerged as the primary requirement of modern meetings, real life meetings will always have an upper hand in terms of communication and collaboration. Audio visual systems are still designed and developed to aid meetings, seminars, and conferences for this very reason.

Evolution is a natural process, but the foundation of our evolved technology will never lose its intrinsic value. In this case, personal collaboration lays the foundation for virtual video conferences to aid and enhance our communication experiences, not replace them.

Do you agree that Room Systems are still valuable for collaboration? What other reasons can you think of for their continued use?

photo credit: Stanford EdTech via photopin cc

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